Privacy Policy
Privacy Policy
Last Updated: September 2025
Claire Andrews Dance Academy (“CADA”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, and safeguard your information when you enrol in our classes, visit our website, or interact with us.
1. Information We Collect
We may collect the following personal information when you or your child enrol with CADA or communicate with us:
- Contact details: Parent/guardian name, student name, email address, phone number, postal address.
- Student details: Date of birth, emergency contacts, medical information relevant to participation.
- Payment information: Subscription details and transaction records (processed securely by our payment providers—CADA does not store full card details).
- Media: Photographs or videos taken during classes or events (only with your consent).
- Website data: Basic analytics (such as cookies or IP addresses) when you visit our website.
2. How We Use Your Information
We use your information to:
- Register students, manage class subscriptions, and process payments.
- Communicate class updates, timetables, events, and important notices.
- Maintain accurate emergency and medical records for student safety.
- Send marketing emails or newsletters (only if you have opted in).
- Comply with legal and regulatory obligations.
3. Legal Basis for Processing
Under UK GDPR, we process your personal data based on:
- Contract: To provide the classes or services you have booked.
- Legal obligation: To maintain child safeguarding and financial records.
- Consent: For marketing communications and use of photos/videos.
- Legitimate interest: To manage and improve our business operations.
4. Data Sharing
We never sell your personal information.
We may share necessary data only with:
- Payment processors (for secure transactions).
- Class management systems (e.g., online booking platforms).
- Emergency services if required for student safety.
- All third parties are required to keep your information secure and use it only for agreed purposes.
5. Data Retention
- Student records are retained for as long as the student is enrolled and for up to six years after leaving (for legal and insurance purposes).
- Financial records are kept for seven years in line with HMRC requirements.
- Marketing consent can be withdrawn at any time.
6. Your Rights
You have the right to:
- Access the personal data we hold about you.
- Request corrections or updates to your information.
- Request deletion of your data (where legally permissible).
- Withdraw consent for marketing at any time.
- Lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe your data has been mishandled.
To exercise these rights, email us at claire@claireandrewsdanceacademy.co.uk
7. Cookies & Website Analytics
Our website may use cookies to improve functionality and monitor usage.
You can disable cookies in your browser settings, but some features may not function properly.
8. Security
We implement appropriate technical and organisational measures to protect your data from unauthorised access, alteration, disclosure, or destruction.
9. Updates to This Policy
We may update this Privacy Policy from time to time.